PRE-QUALIFICATION OF SUPPLIERS

The Eastern Africa Grain Council (EAGC) is a membership-based organization registered in Kenya with country offices in Tanzania and Uganda.

Our members are key stakeholders and players in the grain value chain including cereal growers, millers and processors drawn from within and outside the East Africa States.

Our core mandate is to develop and promote orderly structured marketing systems and provide market information for grains so as to reduce transaction costs and eliminate barriers’ to regional trade.

EAGC is conducting a pre qualification /registration exercise of suppliers for goods and services to for the next two years. We are requesting for proposals from highly reputable and experienced and suppliers whose offers once accepted will form the supply base. Prospective suppliers are encouraged to provide their best pricing and terms, as well as complete corporate details which provide excellence in terms of quality and service.

Suppliers are required for the following categories of goods and services

CATEGORY SUPPLY OF GOODS & SERVICES FOR PRE QUALIFICATION

EAGC/001/FY11 Office Cleaning Services

EAGC/002/FY11 Office Supplies and consumables

EAGC/003/FY11 Travel Agents

EAGC/004/FY11 Computers, Printers and accessories supply and maintenance

EAGC/005/FY11 Copy Equipment, accessories supply and maintenance

EAGC/006/FY11 Consultancy Services Supply-Field Research, Human Resources, Public Relations and Media, Corporate Strategic Plan,

EAGC/007/FY11 Provision of Legal Services

EAGC/008/FY11 Insurance brokerage Services Supply

EAGC/009/FY11 Communication Services Supply-Translation and Interpretation, PR Services

EAGC/010/FY11 Transport services-Vehicle hire and Taxi Services

EAGC /011/FY11 Provision of design and artwork in printing of promotional material

EAGC/012/FY11 Communication equipment supply and maintenance

EAGC/013/FY11 Furniture and Fittings supply

EAGC/014/FY11 Accommodation and conferences facilities supply

EAGC/015/FY11 Event organization-Roadshows,Entertainment & Public Address Systems

EAGC/016/FY11 Provision of mobile toilets

EAGC/017/FY11 Tents supply

EAGC/018/FY11 Sanitary Bins maintenance

EAGC/019/FY11 Motor Cycle and Vehicle supply maintenance services

EAGC/020/FY11 Provision of messengerial & Courier Services

EAGC/020/FY11 Provision of photography & Video Services

Pre-qualification documents may be purchased in cash or bankers cheque from the EAGC offices at Maple Court, Westlands Close between 9.00 am -12.00pm., upon payment of a non refundable fee of Ksh.2, 000

The following documents should be submitted:

· Company Profile including names of directors and bankers, details of experience, reference and copies of corporate, VAT, PIN and Tax compliance certificates.

· Full details, catalogue, specifications and prices of the goods/services available.

· Credit period to be extended & average lead/delivery times.

· Maximum discounts and services offered i.e. free delivery, extended warranty where applicable.

· Complete contact details including physical and email addresses, Telephone and fax numbers.

Completed offers should be dropped at the Eastern Africa Grain Council tender box in our offices at

Maple Court, Westlands Close or mailed to EAGC-Tender Box, P O Box 218-00606 Sarit Centre Nairobi.

All applications are to be received by 4.00 pm 28th October 2011.

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